Simplify billing with our invoice capture service
Our highly accurate OCR invoice capture service transforms how you manage invoices, delivering data how you want it. Enquire now.
Effortlessly Automate Your Invoice Processing
The Best Cloud Invoice Capture API
Xtracta is OCR, but not as you know it. It’s more.
AI Powered
Seamless Integration
Multi-language and currency support
Fast & Efficient Processing
Scalability
Customisable
Xtracta’s easy to use API enables touchless invoice data capture that’s easy to use, highly accurate and seamlessly integrated with your accounting or ERP software … no more complex setup, manual data entry, paper stacks and wasted time.
Designed for single site to en-mass deployment, the Xtracta API can be incorporated into ERP, workflow, Accounting Line of Business (LoB) software or virtually any application for efficient approval-ready and payment–ready invoicing.
How Xtracta works
Fuel your software with Automated Data Capture
With our easy to use API and brandable solution
How Xtracta works
Fuel your software with Automated Data Capture
With our easy to use API and brandable solution
Flexible, Easy and Set and Forget
Digital, Scanned or Photographed
The Xtracta invoice API supports all forms of invoices including virtually all digital formats (PDF, DOC, XLS etc.) and imaged documents (PDF, JPG, PNG etc.) Do away with invoice scanners and manual data entry. Give suppliers the ultimate flexibility in how they submit invoices to you.
Multiple Input Channels
- Input invoices a number of ways.
- API upload
- Email: We set up and host a dedicated, personalised email address(es) that your suppliers can email their invoices to e.g. accounts@yourcompany.com
- SFTP for bulk uploading
- Mobile app for on the go
- Web Portal with drag and drop functionality
No Rules or Templates Necessary
Using Xtracta’s artificial intelligence technology, the invoice data capture API doesn’t need specialist engineers to setup “rules” or “templates” for each supplier invoice design. Even if the engine has never seen that supplier before, it can automatically pull all of the information required including line items. You tell the engine what you want and it will capture it.
Set and Forget
Powered by artificial intelligence and machine learning technology, Xtracta constantly learns with every new document scanned and every interaction with users. This self-learning ability enables the hands-free data extraction from an unlimited number of document designs in a variety of languages.
In exceptional cases where data may be missing, end-users can also “teach” the engine by simply clicking on data in the Engine Learning Screen to show the Xtracta engine what data they want from the invoice.
Personalised, Paperless and In Control
Personalise to Your Business
Tailor the engine to your specific requirements such as coding to the GL or assigning identification codes to invoices. Use our advanced data tools such as auto-formatting eg dates and currencies, data matching eg check invoice against PO code and “strip and replace” eg removing currency symbol. Verify data using our pre-existing checks or build your own:
- mathematical checking eg gross total – tax= nett total in invoices
- debit or credit match with running balance in statements
- compare values such as checking if the supplier is in your supplier list.
Become Paperless and Streamlined
Data is captured in seconds and a copy of the original invoice is also captured and transferred to your accounting software. No more chasing invoices around the office and save time previously spent filing, archiving and retrieving invoices. Become paperless overnight.
Free up Time
Remove error-prone, time consuming manual data entry. Become more efficient and devote time to more high value tasks.
Increase Visibility and Control
At any time of the month, know exactly where an invoice is in the AP process and who it is sitting with. Use extracted data to assist with fraud detection. Manage exceptions in real time, meet payment deadlines and make decisions quicker with real time reporting and tracking.
Easy to Use API and Brand as Your Own
The Xtracta API makes it very simple for software companies to integrate into your application. With full documentation and personalised integration support and the using of industry standard REST architecture with XML data structures – the API can be deployed into desktop, SaaS or mobile apps quickly and efficiently and you can brand the functionality as your own.
FAQs
What is invoice scanning?
When used for accounts payable (AP), invoice scanning is the first step of the AP process. This software digitises supplier invoices. However, the term ‘invoice scanning’ or ‘invoice imaging’ also broadly refers to the conversion of paper invoices into digitised documents in general.
In comparison, invoice data capture (also known as invoice scanning software or invoice OCR software), refers to a computer program that can extract and convert invoice information into editable formats such as Excel.
Automated data entry, through invoice scanning and data capture, is essential for businesses seeking a precise invoice scanning solution.
What is OCR invoice processing in accounts payable?
OCR invoice processing is a commonly encountered term online, especially for those looking to automate their accounts payable workflow. OCR invoice processing is found in most AP software systems, alongside tax form processing, electronic funds transfers, and more.
Invoice OCR is the process of extracting and converting data from digital documents (such as invoices and other accounting documents) into searchable and editable text.
OCR software solutions incorporate machine learning—such as Xtracta’s invoice data extraction API—to give companies a quantifiable edge. They can fully optimise their accounts payable workflow, increase accuracy and transparency, and free up valuable time & resources.
How do I digitise an invoice with Xtracta?
Digitising your invoices with Xtracta is easy!
-
- Set up is quick and simple, with personal workshops and training provided.
- Extract data from your invoices, no matter the layout or document type. You can automate invoices in any format: PDF, DOC, JPEG, EMAIL, PNG, XLS ODT, & CSV.
- You can input files through email, SFTP, our mobile invoice app, Web portal (drag & drop), and API upload.
- Data capture—the Xtracta API will capture the data and send it to your software, turning it into a spreadsheet, report, or any other format you want. Documents requiring validation will be automatically sent through to the appropriate authority.
- Data transfer—a copy of the original document will also be sent to your software. There’s no need to keep a physical paper trail as everything is accessible online.
- Software Compatibility—Xtracta is compatible with all your AP and invoice software, including ERP, accounting, payroll, HCIM, job cost, inventory/logistics, Excel, and industry-specific software (e.g., banking, and real estate).
- Set & forget—the engine will learn from every document processed and each user interaction, enabling hands-free data extraction!
- Ongoing support—we have ongoing support readily available whenever you need it.
Find out more in our Invoice Data Capture brochure
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Processing over 10 million pages per month
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