Invoice Processing That
Runs Itself.
Xtracta automates invoice capture and data extraction for businesses and software companies. Every invoice that arrives gets read, validated, and delivered into your accounting or ERP software in seconds. Any supplier, any format, any volume. No templates. No manual setup. Set and forget.
Invoices captured and coded without anyone touching them
New suppliers handled automatically, no setup needed
Every invoice tracked from receipt to payment
Clean data in your software in seconds, not days
Totals checked, suppliers matched, duplicates caught
Why Teams Switch to Xtracta for Invoice Capture
No Templates. No Supplier Setup.
Even if the engine has never seen that supplier before, it captures the data.
Xtracta doesn’t need a template for each invoice layout. It reads the document, understands the structure, and extracts the right fields. New supplier turns up? Handled automatically. No configuration, no waiting.
Approval-Ready in Seconds
Data is captured in seconds and a copy of the original invoice comes with it.
Invoices go from received to approval-ready without a human touching them. Matched against PO numbers, coded to your GL, formatted to your requirements. Ready to action, pay, or process..
Errors Get Caught Before They Reach Your Systems
If the total doesn’t add up, Xtracta catches it before your team has to.
Mathematical checking (does gross minus tax equal net?). Supplier matching (is this vendor in your system?). Duplicate detection. Auto-formatting for dates and currencies. Clean data flows into your software. Problems get flagged, not buried.
Real-Time Visibility Across Your AP Process
At any time of the month, know exactly where an invoice is.
From the moment an invoice arrives to the moment it gets paid, your team can see exactly where it sits. No more chasing paper around the office. No more month-end surprises. No more asking who has the invoice.
What Xtracta Extracts from Every Invoice
You tell the engine what data you need. It captures it. These are the most common fields
Supplier Name & Address
Invoice Number
Invoice Date
Due Date
PO Number
Line Items
Quantities & Unit Prices
Subtotal
Tax Breakdown
Total Amount
Currency
Payment Terms
Bank Details
GL Codes
How Invoices Get Into Xtracta
Your suppliers and team don’t need to change how they send invoices. Xtracta accepts them however they arrive.
Input Methods
Email (dedicated address)
API Upload
SFTP (bulk)
Web Portal (drag and drop)
Mobile App
File Formats
DOC
XLS
CSV
ODT
JPG
PNG
TIFF
Email attachments
Scanned documents
Invoice Capture Results
reduction in invoice entry time
“We estimate Xtracta is reducing time spent on invoice entry by 40%, freeing up two to three days a month.”
Andrew Butchart
Financial Controller, Scandinavian Vehicle Distributors
SVD was manually processing up to 1,000 invoices every month. Now MYOB Greentree eDocs, powered by Xtracta, handles the lot. Their AP person got two to three days a month back.
invoices processed monthly
“We process on average 15,000 invoices every month. Xtracta is saving us hours of work each week.”
Rebecca Payne
Accounts Payable, Ryman Healthcare
Ryman processes 15,000 invoices a month across their healthcare operations. Invoices flow through without anyone touching them. The team sees exactly where every invoice sits.
“Invoices captured, validated, and delivered into the tools you already use”
FAQ
Automated invoice capture uses Document Intelligence to read incoming invoices, extract the relevant data (supplier, amounts, line items, dates, PO numbers), validate it, and deliver it into your accounting or ERP software. No manual data entry. No templates per supplier.
No. Xtracta reads layout, language, and structure to understand any invoice format. When a new supplier sends an invoice the engine has never seen before, it handles it automatically. Set and forget.
Supplier name and address, invoice number, date, due date, PO number, line items with descriptions, quantities, unit prices, subtotal, tax, total, currency, payment terms, bank details, and GL codes. You tell the engine what you need.
Email (we set up a dedicated address your suppliers send to), API upload, SFTP for bulk uploads, web portal with drag and drop, or mobile app. PDFs, scans, photos, spreadsheets, and digital formats.
Customers report extraction accuracy targets of 99% in production environments. The engine validates data before delivery: mathematical checks, supplier matching, duplicate detection, and auto-formatting. When it is not fully confident, it flags the field for human review and learns from the correction.
Xero, MYOB, NetSuite, Sage, SAP, Microsoft Dynamics, Oracle, and virtually any software with an API. Desktop and cloud.
Learn more: How Xtracta Works – For Software Companies · For Partners · Customer Stories