Stop Processing Documents.
Start Using the Data.
Xtracta is a Document Intelligence platform that automates document processing for mid-market businesses. Invoices, receipts, statements, purchase orders, and more. Clean, validated data delivered into your accounting or ERP software in seconds. No manual data entry. No templates. Set and forget.
Documents processed automatically, no manual entry
Clean, validated data in your software in seconds
Visibility from the moment a document arrives
Your AP team focuses on exceptions, not typing
Accuracy that improves over time. Set and forget.
What Document Automation Does for Your Team
Accounts Payable Without the Manual Work
Xtracta automates repetitive tasks, freeing staff to concentrate on value-add projects.
No more keying invoices. No more chasing suppliers for documents. No more data entry backlogs at month-end. Your accounts payable team focuses on exceptions and approvals, not typing.
Real-Time Visibility Across Every Document
I can see valid performance indicators much earlier.
Every document is captured, validated, and visible in your system the moment it arrives. Expenses down to store level. Invoice status from receipt to payment. No more waiting until month-end to know where you stand.
Data Accuracy You Can Trust
We have a minimum accuracy of 99% for our customers and this is a key aspect to our business.
Xtracta validates data before it hits your software. Totals get checked. Supplier names get matched. Dates and currencies get formatted. If something doesn’t add up, it gets flagged before it becomes a problem.
Works With Your Existing Accounting Software
It offered an affordable, accurate and easy to use tool.
Xtracta integrates with Xero, MYOB, NetSuite, Sage, SAP, Microsoft Dynamics, and more. Nothing changes about how your team works except the manual part disappears.
Document Types Your Team Can Automate
Invoices
Receipts
Bank Statements
Purchase Orders
Sales Orders
Remittance Advice
Expense Claims
Application Forms
Compliance Documents
Progress Claims
Contracts
How Businesses Get Started With Document Automation
01
Talk to Us (or a Partner)
We connect you with a partner who already works with your accounting software, or we work with you directly. Either way, you are not on your own
02
Send Us Your Documents
Real ones. From day one. We configure Xtracta with your actual invoices, your formats, your systems, your edge cases. No demo data.
03
Watch Manual Entry Disappear
Setup takes days, not months. 90 days fully supported. The engine learns from your documents and gets more accurate over time. Set and forget.
Results in Practice
Real numbers from real customers.
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Central Otago District Council
Read the case studyAfter moving to MAGIQ Cloud, Central Otago District Council’s legacy extraction tool turned unreliable and couldn’t support modern authentication. Switching to Xtracta brought self-learning capture and custom compliance checks that flag fields red or green — so operators review only exceptions, compliance is stronger, and staff can process invoices from anywhere.
: Central Otago District Council -
Kaipara District Council
Read the case studyKaipara District Council’s eight-person finance team was transcribing 700–900 invoices a month into its Magiq ERP by hand, with a punishing June year-end spike. By integrating AI-powered Xtracta, the Council cut manual workload by roughly half, freed staff for higher-value work, and set itself up for eInvoicing.
: Kaipara District Council -
Fusion5
Read the case studyFusion5 builds ApprovalPlus, a procure-to-pay solution used by businesses across New Zealand. They needed document capture that worked better out of the box and learned faster. Xtracta detected more invoices from day one and keeps improving. Their customers spend less time on data entry and more time on decisions.
: Fusion5
Works inside the tools you already use
FAQ
Document automation removes the need for manual data entry by automatically capturing, validating, and delivering data from documents like invoices, receipts, and statements into your accounting or ERP software. Xtracta is a Document Intelligence platform that does this at scale, with no templates and no manual setup.
Xtracta integrates with Xero, MYOB, NetSuite, Sage, SAP, Microsoft Dynamics, Oracle, and virtually any software with an API. Desktop and cloud. Nothing changes about how your team works except the manual part disappears.
Days, not months. We configure Xtracta with your actual documents, your formats, your systems, and your edge cases. 90 days of full support included. The engine learns from your documents and gets more accurate over time.
Xtracta uses per-document pricing. No seat licences. No platform fees. You pay for what you process. Talk to our team or a partner to get pricing specific to your volume.
Invoices, receipts, bank statements, purchase orders, sales orders, remittance advice, expense claims, contracts, application forms, compliance documents, and more. If your team can read it, Xtracta can capture the data from it.
Built for teams that need operational impact, not another system to manage.
Fast setup. Proven results. Support that stays with you.