Office Vault and Xtracta
Office Vault is a proprietary cloud document management solution designed to transform paper-intensive processes into seamless digital workflows, boosting productivity and freeing up valuable time for your business.
It works perfectly with your existing Multi-Function Printers (MFPs) and scanners across all major brands, making the shift from paper to digital effortless.
Office Vault is fully hosted and managed in the AWS Cloud, available in any AWS region worldwide, and also offers a hybrid option for on-premise needs for businesses that require local data control.
Why Businesses Love Office Vault
- Store & Find Anything Instantly – Upload, scan, or email documents directly into Office Vault and find them in seconds with powerful search.
- Work From Anywhere – Access your files securely from your office, home, or on the go.
- Boost Productivity – Automate data capture with built-in AI & OCR (reads documents like a human, but faster and more accurately).
- Collaborate & Approve Easily – Use approval functions with audit trails for simple internal authorization and accountability.
- Customer Portal Access – Give your customers secure access to their files anytime, anywhere.
- Stay Compliant & Secure – Full audit trails, advanced permissions, and 256-bit encryption keep your data safe and compliant with POPIA & GDPR.
Key Features at a Glance
✅ Digital PDF Signing & Annotations – Sign and mark up documents without printing.
✅ AI-Powered Data Capture – Automatically extract and organize data from scanned, photographed, or digital documents.
✅ Version Control – See every version of a file and restore old copies instantly.
✅ Advanced Search & Tags – Find documents by keywords, dates, or content inside the file.
✅ Task Management & Workflows – Track progress from “In Progress” to “Completed.”
✅ Word & Excel Editing in the Cloud – Edit documents directly in your browser, no extra software needed.
✅ Granular Permissions – Control exactly who can see, edit, or download each document.
Who Is Office Vault For?
- Businesses moving from paper to digital.
- Teams that need secure file sharing, approval workflows, and collaboration.
- Companies looking to cut time and costs in managing paperwork.
