Helping companies improve their customer responsiveness while reducing costs is easily achieved using Xtracta’s purchase order (sales order) data extraction API. The API allows highly accurate and quick processing of purchase orders, including the ability to implement a range of business logic and data manipulation to ensure consistent and correct data is ready to be used. Extract data from purchase orders without manual processes using an automated PO extraction system that’s accurate and fast.
Enquire now to discover how Xtracta’s accurate purchase order data extraction can help your organisation or platform.
AI Powered
Seamless Integration
High accuracy & Speed
User feiendly
Inbuilt workflows.
Highly flexible
Fast Processing
Manual processing of sales orders is not just costly in terms of human labour, but also can be slow, especially when large numbers of orders arrive concurrently. Scaling a manual data entry process is very difficult, particularly if demand peaks are not consistent. Xtracta’s automated purchase order data extraction APIs are extremely fast, processing orders in seconds while being able to scale to allow processing of even hundreds or thousands of orders simultaneously.
Supports Complexity
While many purchase orders are straightforward with only basic information needing to be extracted, for example, product codes, quantities, delivery address, etc., there are also orders that are highly complex. For example, some orders contain products with large numbers of variations, such as apparel (where different sizes, colours, styles, etc. of the same product may exist), technical products (with small deviations for specific product parameters), etc. Xtracta’s automated PO extraction API supports even the most complex orders, ensuring that data is correctly extracted from these documents.
Reliability Guaranteed
We know that it is critical that purchase orders are processed quickly and reliably. End-customers need their orders turned around quickly, and delayed or cancelled orders have a direct impact on those buying and those supplying goods. To that end, Xtracta offers a high-reliability “24×7 Enhanced” SLA alongside dedicated hosting options to ensure a consistent and highly reliable service.
Large Orders
Xtracta has the ability to process very large orders containing thousands of line items. These orders can be the most painful and time-consuming to process. Using Xtracta’s data capture technology can bring huge benefits and alleviate staff from the fatigue associated with manually processing large and complex orders. Automated PO extraction using Xtracta’s API lets staff work on less tedious tasks.
Data lookups, matching & validation
Xtracta’s automated PO extraction system accounts for minor errors. Often, purchase orders will contain the buyer’s individual product codes, which may not match the supplier’s product codes. Sometimes, data such as shipping locations needs to be expanded for correct and efficient delivery. Xtracta’s data matching system allows matching databases to be loaded into the platform, or it can connect with external data sources to perform real-time lookups, matches and validations of data.
FAQ
What is purchase order extraction?
Purchase order data extraction is the process of capturing key information from purchase orders, such as product codes, quantities, prices, and delivery details, and converting it into structured, usable data. Xtracta’s API removes the need for manual data entry by extracting data from the purchase order automatically, helping businesses process orders faster and with greater accuracy.
Can Xtracta process purchase orders with a large number of line items?
Yes. Xtracta’s purchase order extraction API is designed to support complex orders, including those with large numbers of line items, product variations (such as size, colour, or technical specifications), and inconsistent layouts. The system accurately extracts and structures data even from highly customised purchase orders.
How does Xtracta resolve purchase orders when buyer and supplier codes don’t match?
Xtracta supports data lookups, matching, and validation as part of the extraction process. Buyer product codes can be matched to supplier codes, shipping locations can be validated or expanded, and business logic can be applied to ensure the extracted data is accurate and ready for downstream systems.
Delivering data how you want it
Helping you save time and money and become paperless with quick, highly-accurate automated data capture.
