Driving Business Innovation with Enterprise Automation
Despite advancements in digital technology in recent years, many workers still spend hours at work manually completing repetitive tasks. Time-consuming workflows and monotonous routines remain the status quo for many businesses. These inefficiencies often result in missed opportunities, underutilised talent, and staff disengagement. Enterprise automation software offers one solution to improving processes and optimising outcomes.
This blog post will explore how to apply enterprise automation to your business using Xtracta and how it could be simpler than expected to set up.
What is enterprise automation?
Enterprise automation refers to any area of a business that has been automated by introducing software or technology. When done effectively, it seamlessly integrates existing processes, workflows, and procedures with new technology without requiring drastic changes.
Strategic enterprise automation enhances business value by increasing agility and productivity. However, achieving this competitive advantage requires businesses to thoroughly understand their internal processes. Successfully aligning these processes with automation also depends on having a clear understanding of the available technologies.
How Xtracta enables strategic enterprise document automation
Technological advancements have opened the door to a wide range of automation options. Document automation offers untapped cost and time-saving potential. Data is a core part of every business, but every organisation, even within the same industry, has its own formats and templates for the same type of information.
Document automation uses data extraction software to read files, interpret them, and extract the required information. Xtracta is an AI-powered data extraction tool that is well-suited for this type of enterprise automation due to its rigorous machine learning engine. Regardless of the document’s format, Xtracta can identify the information requested based on the provided parameters, eliminating the need to set up a template that the data extraction tool will understand. Xtracta is also self-learning and self-improving; it can adapt on the fly without manual adjustment.
Invoice, receipt, and contract data capture are common use cases for Xtracta, but its capabilities go further, as it can read documents without needing to set up extensive configurations.
- Compliance notices
- Safety certificates
- Quality reports
- Insurance policies
- Tax forms
- Audits
- Maintenance requests
- Meeting minutes
Using Xtracta doesn’t always require upgrading your existing technology, either. Even if you rely on older equipment to perform a task, Xtracta can still automate parts of the process, enhancing efficiency without the need for a complete overhaul. Line flow printers, for example, are incompatible with modern computer systems, and inputs cannot be automated. Outputs, however, can be collated using Xtracta, which removes the need for manual data entry and verification.
There are numerous ways to implement enterprise automation with Xtracta. The main challenge lies in raising awareness of Xtracta’s data extraction capabilities and showcasing how it can be integrated seamlessly without the need for new systems or infrastructure.
Additionally, document automation can support a transition to a paperless workflow. For instance, scuba divers often rely on manual paper logs to record dives. With data extraction, a digital platform could be created to upload and securely store these records, enhancing efficiency and accessibility.
How to develop an enterprise automation strategy using Xtracta
Effective enterprise automation requires thoughtful planning to be seamlessly implemented. While integrating new technology may seem challenging, careful preparation can minimise disruptions and maximise value.
- Identify suboptimal business processes: The first step to enterprise automation is conducting a thorough audit of existing business processes that use data processing. Identifying who is involved and getting their input will be invaluable for finding where in the business enterprise automation is needed and would be suitable.
- Build a roadmap for implementation: After deciding which processes to automate, create an actionable plan to implement them in a realistic time frame and manner. If multiple processes are automated, decide which to prioritise and what needs to happen for the staff involved to experience minimal disruptions.
- Begin implementing enterprise automation: Once it’s time to implement Xtracta, a well-structured onboarding process will help your team maximise the benefits of automation. Take the time to educate not only those directly involved but also anyone connected to the team where automation is being introduced.
- Gather feedback after integrating new technology: Enterprise automation sometimes requires fine-tuning at the initial stages of implementation. Once the team has had time to get used to the new process, collect feedback and monitor the impact.
The competitive advantage of enterprise automation
Enterprise automation with Xtracta has the potential to drive meaningful and innovative changes within your business. It can help reduce errors and boost employee satisfaction by eliminating repetitive, mundane tasks. Unlike many other automation solutions, Xtracta doesn’t require extensive setups or costly upgrades to your existing digital infrastructure.
Xtracta’s API is widely used for integrating data extraction into various software applications and can seamlessly fit into your existing processes. When used effectively, it has the potential to turn a competitive advantage into an industry-leading position.
Contact an Xtracta expert today if you have an idea specific to your business or industry that could optimise your workflows and introduce enterprise automation.
