REQUEST A LIVE DEMO

From manual entry to 70% faster processing in construction AP

Why U.S. document-management leader Paperless Environments integrated Xtracta’s AI engine into its pVault platform — replacing rigid, template-based OCR and delivering a 60–70% cut in manual data entry for construction clients.

“Tell somebody you can achieve a 50 to 75% reduction in data-entry time, and it’s a winner.”

Jim Andrews
VP of Sales & Marketing, Paperless Environments

DOWNLOAD FULL CASE STUDY

60–70%

Less manual data-entry time

5% → 70%

OCR adoption among new clients

Documents a year at its largest clients

the need

Touchless AP for thin-margin construction

In construction, where margins are thin and supply chains complex, back-office efficiency matters as much as on-site competence. Integrating Xtracta into pVault unlocked the touchless potential of AP automation.

the CHALLENGE

The template trap

The legacy OCR product was expensive, slow to install and reliant on manual customisation. Its static templates broke whenever subcontractors changed invoice formats or addresses — so only 4–5% of clients would tolerate it.

Legacy OCR

Expensive and slow to install

Static templates

Broke on every format change

Adoption

Only 4–5% of clients used it

Overhead

Heavy manual reconfiguration

the APPROACH

White-label it, then let it learn

A turnkey engine deployed in weeks and white-labelled into pVault.

Partner, don’t build

White-labelled into pVault within a few months.

Monitor the inbox

An email importer watches the client’s AP inbox.

Pre-fill before login

Header and line data extracted into a work queue.

Route to ERP

Through approval, then into Sage, Viewpoint or Foundation.

IN THE CLIENT’S WORDS

“It’s not a template that you’re teaching, it’s actually reading the document.”

Jim Andrews
VP of Sales & Marketing, Paperless Environments

the outcome

A growth engine, not just a feature

Adoption soared, the AI reads context, and the partnership is expanding.

Adoption soared

From 5% to 70% of new clients taking OCR.

Smart learning

Reads context to identify the vendor and branch.

New frontiers

Now extending to compliance docs like lien waivers.

Read more Customer Stories

  • Scandinavian Vehicle Distributors

    SVD was manually processing up to 1,000 invoices every month. Paper everywhere. Now MYOB Greentree eDocs, powered by Xtracta, handles the lot. Invoice entry time dropped 40%. Their AP person got two to three days a month back. The office went paperless.

    Read the case study arrow pointing to the right: Scandinavian Vehicle Distributors
  • A wide-angle shot of a busy building materials warehouse loading bay. A forklift driver is loading a pallet of wood onto a flatbed delivery truck labeled "DIRECT SITE DELIVERY," while a supervisor in safety gear reviews a clipboard in the foreground.

    Fletcher Building

    For Fletcher Building, complex, non-standard sales orders created a costly manual workload and increased the risk of delivery errors. The business connected Xtracta to its existing workflow as an intelligent bridge that captures and validates order data before sending it to established ERP systems. Across Laminex and Winstone Wallboards, order-entry time fell by 75%, confirmations dropped from 30 minutes to 90 seconds, and capacity equivalent to two full-time roles was released.

    Read the case study arrow pointing to the right: Fletcher Building

  • Paperless Environments

    Paperless Environments’ construction clients were trapped by template-based OCR that broke whenever a subcontractor changed an invoice format — so only 4–5% used it. After embedding Xtracta’s self-learning AI into its pVault platform, manual data entry dropped 60–70% and OCR adoption among new clients soared from 5% to 70%.

    Read the case study arrow pointing to the right: Paperless Environments

See what Xtracta can pull from your documents

Whether you’re processing invoices in-house or embedding data capture into your own software, Xtracta turns paper and PDFs into structured, validated data — ready to approve and pay.

SEE IT LIVE WITH YOUR DATA
TALK TO AN EXPERT