From manual entry to 70% faster processing in construction AP
Why U.S. document-management leader Paperless Environments integrated Xtracta’s AI engine into its pVault platform — replacing rigid, template-based OCR and delivering a 60–70% cut in manual data entry for construction clients.
“Tell somebody you can achieve a 50 to 75% reduction in data-entry time, and it’s a winner.”
Jim Andrews
VP of Sales & Marketing, Paperless Environments
60–70%
Less manual data-entry time
5% → 70%
OCR adoption among new clients
Documents a year at its largest clients
the need
Touchless AP for thin-margin construction
In construction, where margins are thin and supply chains complex, back-office efficiency matters as much as on-site competence. Integrating Xtracta into pVault unlocked the touchless potential of AP automation.
the CHALLENGE
The template trap
The legacy OCR product was expensive, slow to install and reliant on manual customisation. Its static templates broke whenever subcontractors changed invoice formats or addresses — so only 4–5% of clients would tolerate it.
Legacy OCR
Expensive and slow to install
Static templates
Broke on every format change
Adoption
Only 4–5% of clients used it
Overhead
Heavy manual reconfiguration
the APPROACH
White-label it, then let it learn
A turnkey engine deployed in weeks and white-labelled into pVault.
Partner, don’t build
White-labelled into pVault within a few months.
Monitor the inbox
An email importer watches the client’s AP inbox.
Pre-fill before login
Header and line data extracted into a work queue.
Route to ERP
Through approval, then into Sage, Viewpoint or Foundation.
IN THE CLIENT’S WORDS
“It’s not a template that you’re teaching, it’s actually reading the document.”
Jim Andrews
VP of Sales & Marketing, Paperless Environments
the outcome
A growth engine, not just a feature
Adoption soared, the AI reads context, and the partnership is expanding.
Adoption soared
From 5% to 70% of new clients taking OCR.
Smart learning
Reads context to identify the vendor and branch.
New frontiers
Now extending to compliance docs like lien waivers.
