AP brought in-house, with expenses tracked to every restaurant
Why Nando’s New Zealand moved accounts payable for its corporate restaurants in-house, using Xtracta to automate capture into its accounting system and gain store-level visibility of expenses.
“When you have a time-saving tool like Xtracta, it increases efficiencies and frees staff to focus on value-add projects.”
Vaneeta Bhula
Accountant, Nando’s New Zealand
Invoices handled each month
Restaurants across New Zealand
Zero
Manual data entry
the need
Control over a growing AP process
After the master franchise changed hands in 2014, an external firm managed parts of the finance function. As the business grew past 26 restaurants, the finance team wanted greater visibility and control over AP and day-to-day processing.
the CHALLENGE
Third-party processing cost time and control
With up to 1,000 invoices a month, every query or error meant reaching out to a third party — and that took time. Processing in-house promised to be more efficient and cost-effective.
Volume
Up to 1,000 invoices a month
Outsourced
Queries routed through a third party
Hospitality
High invoice counts, tight margins
Must-Have
Expenses tracked per restaurant
the APPROACH
Automated capture, customised for hospitality
An IT partner tailored Xtracta so each purchase maps to the restaurant it belongs to.
Invoices auto-forward
Supplier emails route to Xtracta in the cloud.
Data mapped
The AP team reviews and checks the captured fields.
One-click push
Sent to the accounting software with a PDF attached.
Store-level coding
A unique code maps each purchase to its restaurant.
IN THE CLIENT’S WORDS
“Xtracta automates repetitive tasks, freeing staff to concentrate on value-add projects.”
Vaneeta Bhula
Accountant, Nando’s New Zealand
the outcome
Granular visibility, fully paperless
Control regained, P&L visible per restaurant, and not a sheet of paper in sight.
Control regained
AP processing back in-house and fully automated.
Store-level P&L
Exact expenses viewable for each corporate restaurant.
Paperless
An electronic copy of every invoice in the accounting software.
