9,000+ dealership invoices a month,
processed at scale
Why dealer-management software leader Auto IT embedded Xtracta into its EnableAP platform — moving from one-off implementations to a white-label engine driving growth across automotive, agricultural and construction dealerships.
“Having a partner like Xtracta that is agile and adaptable is essential.”
Jess de Bruyn
Customer Growth Manager, Auto IT
White label
Native to the Auto IT brand
2-3
New customers onboarded a month
Invoices a month at major groups
the need
Scale dealership AP without manual friction
Auto IT, a global DMS leader, saw manual data entry as a costly drain and a source of operational risk for dealerships. Embedding Xtracta moved them to a scalable white-label engine driving growth across sectors.
the CHALLENGE
“Eyes-on” accounting invited risk
AP clerks manually identified who ordered each part, then tracked down a purchase order to marry the invoice to the work. To keep up with volume, fraud checks on tax numbers and bank details were often skipped.
Manual Cycle
Clerks chased orders and POs by hand
Fraud Risk
Verification checks often skipped
Volume
Thousands of suppliers, every format
Prior partner
Up to 48-hour waits on issues
the APPROACH
Embed, white-label, self-learn
An ISV embed model makes Xtracta a native feature of the Auto IT suite.
ISV embed model
Xtracta white-labelled as a native Auto IT feature.
Build EnableAP
A dedicated workflow platform hosting the OCR engine.
Map once
Users map fields from a small number of sample documents.
Plug-and-play
The system remembers each format from then on.
IN THE CLIENT’S WORDS
“The mapping process is really easy for the OCR system to learn.”
Jess de Bruyn
Customer Growth Manager, Auto IT
the outcome
Repeatable growth, reduced risk
Scales easily, defends against fraud, and rolls out fast.
Scales easily
Handles 9,000+ invoices a month per major group.
Fraud defence
Automated checks on supplier IDs and bank details.
Faster rollout
Two to three new customers onboarded each month.
