A cloud ERP move that made invoice capture stronger, not harder
Why Central Otago District Council replaced an unstable legacy extraction tool with Xtracta after moving to MAGIQ Cloud, adding compliance checks and AI learning to its monthly invoice processing.
“With Xtracta, it’s a lot smoother, and the system learns as well.”
Helen Hanson
Business Improvement Specialist, Central Otago District Council
Red/Green
Automated compliance flags
Invoices a month
Zero
Disruption felt by staff at switchover
the need
Stable capture for a cloud ERP
CODC manages a high volume of supplier invoices each month and needs accuracy, compliance and efficiency. After transitioning to MAGIQ Cloud, its existing extraction tools proved unstable and incompatible with modern authentication.
the CHALLENGE
A legacy tool that couldn’t keep up
The old tool needed constant maintenance, was unreliable, and couldn’t support modern authentication tokens after the cloud move. Limited learning meant diverse invoice formats needed manual workarounds and repetitive rule-building.
Legacy tool
Unreliable, high maintenance
Auth
No support for modern tokens
Learning
Repetitive rule-building per format
Risk
Compliance and audit exposure
the APPROACH
Automate, then verify
Custom compliance checks flag fields red or green before anything reaches MAGIQ.
Recommended and validated
Backed by MAGIQ and positive peer-council reviews.
Seamless integration
Invoices auto-populate MAGIQ with metadata and PDF.
Compliance checks
Bank accounts and POs validated; fields flag red or green.
One-click go
When everything reads green, the operator simply pushes go.
IN THE CLIENT’S WORDS
“”Every time we asked for something, it was done.”
Helen Hanson
Business Improvement Specialist, Central Otago District Council
the outcome
Efficiency, compliance and resilience
Operators review exceptions only, with stronger compliance and remote-ready operations.
Exceptions only
Operators review just the invoices that are flagged.
Stronger compliance
Automated checks guard against errors and fraud.
Work from anywhere
Cloud design supports flexible, resilient operations.
