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Trusted in production.
Proven in practice.

From mid-market teams to high-volume operations, these customer stories show how Xtracta delivers measurable impact across document-heavy workflows.

Explore how businesses use Xtracta to reduce manual work, improve accuracy, and process documents at scale, from across finance teams and BPOs to software platforms and enterprise operations.

Proven in production

Documents processed across customers

Using Xtracta worldwide

Target accuracy
Achieved in live workflows

Global

Customer base across multiple industries

Customer Stories

  • Auto IT

    For dealerships, manual “eyes-on” invoice processing was a costly drain and a fraud risk. Auto IT embedded Xtracta into its EnableAP platform as a white-label engine that self-learns each invoice format. Major groups now process 9,000+ invoices a month, and Auto IT onboards two to three new customers monthly.

    Read the case study arrow pointing to the right: Auto IT

  • Paperless Environments

    Paperless Environments’ construction clients were trapped by template-based OCR that broke whenever a subcontractor changed an invoice format — so only 4–5% used it. After embedding Xtracta’s self-learning AI into its pVault platform, manual data entry dropped 60–70% and OCR adoption among new clients soared from 5% to 70%.

    Read the case study arrow pointing to the right: Paperless Environments

  • Central Otago District Council

    After moving to MAGIQ Cloud, Central Otago District Council’s legacy extraction tool turned unreliable and couldn’t support modern authentication. Switching to Xtracta brought self-learning capture and custom compliance checks that flag fields red or green — so operators review only exceptions, compliance is stronger, and staff can process invoices from anywhere.

    Read the case study arrow pointing to the right: Central Otago District Council

  • Kaipara District Council

    Kaipara District Council’s eight-person finance team was transcribing 700–900 invoices a month into its Magiq ERP by hand, with a punishing June year-end spike. By integrating AI-powered Xtracta, the Council cut manual workload by roughly half, freed staff for higher-value work, and set itself up for eInvoicing.

    Read the case study arrow pointing to the right: Kaipara District Council

  • Fusion5 builds ApprovalPlus, a procure-to-pay solution used by businesses across New Zealand. They needed document capture that worked better out of the box and learned faster. Xtracta detected more invoices from day one and keeps improving. Their customers spend less time on data entry and more time on decisions.

    Read the case study arrow pointing to the right: Fusion5

  • Prospend needed document capture that could handle invoices and receipts for a global customer base. They chose Xtracta for the technology, the pricing, and the hands-on support. The white-label platform went live quickly, branded as Prospend’s own, and has been running reliably ever since.

    Read the case study arrow pointing to the right: Prospend

  • Integrity1

    A major New Zealand healthcare provider had a payroll problem going back years. Manual timesheets, incomplete records, compliance risk. Integrity1 used Xtracta to digitise years worth of paper timesheets and extract the data needed to fix historical payroll issues. What would have taken months of manual work was done at scale.

    Read the case study arrow pointing to the right: Integrity1

  • PBS

    PBS runs document processing for clients across New Zealand and Australia. Accuracy is everything. If the data is wrong, their clients feel it. Xtracta improved capture accuracy across their entire customer base and made their multi-centre operation more efficient. They hit their 99% accuracy target consistently.

    Read the case study arrow pointing to the right: PBS

  • BestStart Education

    BestStart was paying to outsource invoice receipting. They wanted it back in-house but didn’t want to add manual work. Xtracta plugged into their accounting system and now processes over 4,000 invoices a month. More accurate than the outsourced service, and it keeps getting better the longer it runs.

    Read the case study arrow pointing to the right: BestStart Education

  • Nando’s New Zealand

    Nando’s brought their AP in-house across all corporate restaurants. That meant invoices from every store, processed centrally, without adding headcount. Xtracta handles the capture. The finance team now sees expenses down to individual store level and spends their time on work that actually matters.

    Read the case study arrow pointing to the right: Nando’s New Zealand

  • Scandinavian Vehicle Distributors

    SVD was manually processing up to 1,000 invoices every month. Paper everywhere. Now MYOB Greentree eDocs, powered by Xtracta, handles the lot. Invoice entry time dropped 40%. Their AP person got two to three days a month back. The office went paperless.

    Read the case study arrow pointing to the right: Scandinavian Vehicle Distributors

  • McCallums Group

    McCallums was losing 90 hours a month to manual invoice processing. They switched to Xtracta through their ABM accounting software and the entire AP workflow changed. Invoices are captured automatically. The team sees performance data in real time instead of waiting for month-end. 90 hours back, every month.

    Read the case study arrow pointing to the right: McCallums Group

  • Ryman Healthcare

    Ryman processes 15,000 invoices a month across their healthcare operations. Before Xtracta, that meant manual data entry for every single one. Now invoices flow through MYOB Greentree eDocs, powered by Xtracta, without anyone touching them. The team sees exactly where every invoice sits, from the moment it arrives to the moment it gets paid.

    Read the case study arrow pointing to the right: Ryman Healthcare

Industries We Serve

Healthcare

Hospitality

Education

Motoring

Logistics

Construction

Legal

Finance

Insurance

Government

BPO

Real Estate

Payroll

Expense Management

Software

Trusted by Leading Software Platforms

Whether you’re exploring document automation for the first time or you’ve already tried other tools and want something that actually works, we’d like to hear from you. No sales pitch. Just a conversation about what you’re dealing with and whether Xtracta is the right fit.

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FAQ

Xtracta is used across healthcare, hospitality, education, logistics, construction, legal, finance, insurance, government, BPO, real estate, and more. Any organisation that processes documents at volume can use Xtracta to automate the work.

From mid-market businesses processing a few hundred documents a month to enterprise operations handling tens of thousands. Xtracta scales to match. Per-document pricing means it works at any volume.

Customers report 40% to 90+ hours per month saved on manual data entry, with extraction accuracy targets of 99% achieved in production environments. The engine gets more accurate over time as it learns from your documents.

Xtracta integrates with Xero, MYOB, NetSuite, Sage, SAP, Microsoft Dynamics, Oracle, and virtually any software with an API. Desktop and cloud.

Yes. Contact us or your Xtracta partner to request detailed case studies for specific industries or use cases.

Learn more: How Xtracta Works · For Business Owners · For Software Companies · For Partners

See What Xtracta Can Do for Your Business.

This isn’t a self-service sandbox. Our team sets it up with you. Your data, from day one.

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